Overview
An email signature adds professionalism and consistency to your outgoing messages.
This guide shows how to create or update your signature on both Outlook and Webmail.
A. Add Signature in Microsoft Outlook (Desktop)
Step 1: Open Signature Settings
- Go to File → Options → Mail → Signatures.
- Under Email Signature, click New and give it a name (e.g., “Work Signature”).
Step 2: Create Your Signature
In the editor, type your preferred signature.
Example:
Kind Regards,
John Doe
Customer Support | Softlink Options Ltd
📞 +254 700 000 000 | 🌐 www.softlinkoptions.co.ke
✉️ john@softlinkoptions.co.ke
You can format text, add your logo, or include links to your website or social media.
Step 3: Set Default Signature
Under Choose default signature:
- Select your email account.
- Set the new signature for New messages and Replies/forwards.
Click OK to save.
B. Add Signature in Webmail (Roundcube)
For Roundcube:
- Log in to Webmail via your domain (e.g.,
yourdomain.com/webmail). - Choose Roundcube.
- Go to Settings → Identities → [Your Email Address].
- In the Signature box, enter your desired signature (you can use plain text or HTML).
- Click Save.
💡 Tips
- Keep your signature simple and brand-aligned.
- Avoid large images that may trigger spam filters.
- Test sending an email to yourself to confirm appearance.
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