Overview
This guide helps you configure your company email on Microsoft Outlook using POP settings. POP (Post Office Protocol) downloads emails from the mail server to your computer so you can access them offline.
A. Setting Up Email on Outlook (Desktop/Laptop)
Step 1: Open Outlook
- Launch Microsoft Outlook.
- Go to File → Add Account.
Step 2: Enter Your Email
- Type your full email address (e.g., name@yourdomain.com).
- Click Connect.
Step 3: Choose Account Type
- Select POP.
Step 4: Enter Server Settings
Use the following details:
| Setting | Description |
|---|---|
| Incoming mail (POP) server | mail.yourdomain.com |
| Port | 995 |
| Encryption | SSL/TLS |
| Outgoing mail (SMTP) server | mail.yourdomain.com |
| Port | 465 or 587 |
| Encryption | SSL/TLS |
Then enter your:
- Username: your full email address
- Password: your email password
Click Next → Outlook will test your connection.
Step 5: Finish Setup
Once the test is successful, click Done.
Your mailbox will start syncing emails to Outlook.
B. Setting Up Email on Outlook Mobile App (Android/iPhone)
- Download and open the Outlook app.
- Tap Add Account → Enter your full email address.
- Choose POP3 (if prompted).
- Enter the same server settings as above.
- Save and continue — your mailbox will appear in the app.
💡 Tips
- Keep “Leave a copy of messages on the server” enabled to avoid data loss if you access emails from multiple devices.
- If you get an error, confirm your username, password, and port numbers with your hosting provider.
No comment