Email Management

Email Management in the IT landscape is changing rapidly, and even techies find it challenging to keep up. In the large corporate sector, IT managers undergo constant training to stay abreast of the changes. However, for the small business sector, many managers have to do it themselves.

We have compiled an article on the most important system for any small business manager – Email Management. Business managers in small businesses are incredibly busy, which is why a modern portable device and a unified mail system that can manage multiple accounts become crucial. This system allows managers to keep up with multiple tasks and projects from a single console.

Such a communication system requires both hardware and software. An iPad or tablet device is ideal as it is small enough to be carried around and large enough to read text clearly. Once equipped with such a device, the next crucial step is to identify a mail system that works on the device and can converge multiple email addresses, such as Gmail, Yahoo Mail, and the official business mail. Having all this in one place guarantees that managers are up to date with all that is going on in their business world and personal life.

Some mail systems that you can use include:

K-9

K-9, one of the most popular non-Gmail email clients on Android, is designed with Gmail in mind. Non-Gmail accounts added to K-9 gain interesting features and a Gmail look and feel. If you are used to Gmail, this application is highly recommended since it is free. K-9 has a well-placed Unified Inbox at the top, a folder that holds all your messages (read or unread), and a search tool that makes the app perfect for searching. While it supports Exchange 2003 and 2007, it lacks many features required by IT departments, making it unsuitable for large organizations that prioritize mail configuration security. K-9 Mail is a free application that manages email effectively.

Touchdown (Exchange) for Android

For a full-featured Exchange solution on Android, Touchdown is the perfect choice. It fully supports Microsoft Activesync and Exchange Web Services, allowing you to not only receive email but also sync your calendar, contacts, and tasks. These features are essential for many IT departments. Additionally, Touchdown supports PIN lock, device wipe, encryption, and remote administration. An interesting aspect is that if your employer remotely wipes enterprise data, it won’t affect the rest of your phone. The user interface in Touchdown is a little complex, especially in the calendar app, with numerous gradients and buttons. It has been designed to support enterprise features and is a valuable tool for larger organizations with more complex systems. While there is a 30-day free trial, a Touchdown license costs USD 20, which is definitely worth it if you can afford it.

MailDroid

MailDroid is a complete replacement mail application that handles Gmail and other email accounts exceptionally well. Over time, MailDroid has improved its appearance. Instead of replicating Gmail-style features, MailDroid approximates the important ones and emphasizes general email features and a solid interface. The main screen in MailDroid lists your accounts and features a unified inbox. Additionally, it has a Bookmarks section that links to Drafts, Outbox, and Sent folders.